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Meeting Minutes 08/29/22

  1. Call to Order   

 

  1. Roll Call

Present: August, Allie, Taylor, Sydney, Apoorva, Teagan, Ornella, Cole, Lucie, Aneesh

Absent: Hector 

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Allie will be leading the meeting starting at 7:20 p.m. because there is a conflict that I cannot get out of.

    2. Reminder about professionalism 

    3. Choose moderators for RM

      1. Cole

      2. Taylor

    4. Q&A team

      1. Teagan 

      2. Taylor 

      3. Cole

      4. Allie

      5. Apoorva

      6. Aneesh

      7. When2meet 

    5. Announcement date

      1. September 1st

      2. Postering?

      3. Sidewalk chalk?

    6. Does anyone have a class conflict before 4:30 pm on September 20th?

      1. I have a class that ends at 4:45 but I am allotted 6 (six) consequence free absences over the semester -Taylor 

      2. I have a class ending at 4:45, so I will be there by 5 :)) - Allie

      3. I also have a class ending at 4:45 so I can be there at 5. - Sydney

      4. ^^ -Lucie (be there at 5) 

    7. Be Involved Fair Raffle

      1. Who is going to be in charge of choosing a winner and contacting them? 

        1. Taylor 

          1. I have the email scheduled for Wednesday 08/31/22

          2.  

    8. Marketing for event and recruitment

      1. We really need to be posting more on our social media about recruitment until it is over (like every few days) 

        1. Ornella Musinguzi please figure out who to contact about having it reposted on the CU instagrams

          1. Probably just need to tag them

      2. Also Ornella Musinguzi please, please make sure to post on September 1st about the announcement of the RM 

        1. Maybe do like a countdown of the announcement and do like “1 more day until we find out” sort of stuff. 

    9. Discussion about August’s Outdoors Event Idea

      1. Please fill out this form

      2. It is anonymous, so be honest in what you think about this 

      3. Who do you usually see or think of when you think about outdoor activities such as camping?

      4. Reach out to inclusive rec representative!!!

        1. Nicole LaRocque (director of Inclusive programs) 

        2. https://www.colorado.edu/recreation/about-us (info about inclusive rec) 

      5. There are also multiple student orgs that focus on outdoor accessibility/inlcusion that I saw at the Be Involved Fair - Aneesh

    10. Reminder that you need to be looking at the to-do list for the RM event. Be on top of what is assigned to you. 

 

  1. Old Business

    1. First Funding Cycle 

      1. CU Gaming “Press Start 2022,” September 10th 6:00pm-10:00pm

        1. Allie and Sydney

        2. Updates:

          1.  CU Gaming Marketing

          2. Fix white font - use similar outline with black outline

          3. Try to have the rest

        3. Who is going to the event? 

          1. I would like to see as many people as possible here. If you haven’t gone to many of our student org events (you know who you are), then please go to this. - Teagan 

            1. Aneesh 6-8pm (might stay longer than 8)

            2. Taylor 6:00pm-8:00pm

            3. Cole 6-9pm

            4. Apoorva (7-8pm)

            5. O

            6. August (can fill in whenever)

      2. Multicultural Greek Council “MGC Yardshow 2022”, October 25th 5:00-10:00 p.m.

        1. Taylor & Apoorva

        2. Updates:

          1. Email Request 

            1. Meeting for process?? (we do not know what process) 

  2. Officer Reports

    1. Advisor(s)

      1. Hourly members, do not submit anything in My Leave. All of your hours should be tracked on the spreadsheet in the CEB Google Drive Folder.

      2. Meal cards!

      3. Reception

        1. CEB board members and their +1s

        2. Need this guest list completed by Friday, September 2nd

          1. All guests will need to take an at home Covid test the morning of the 20th which will be distributed at meeting on Sept. 19

          2. Masks required at reception - Alexis will provide some day of

    2. Leg Council

      1. Absent (again…so much tea, jk I’ll text legislative president - Lucie) 

    3. CUSG Liaison 

      1. Will be the only cusg liaison

      2. Will look into leg council liaison

      3. Can help with marketing for events

        1. cusg.socialmedia@colorado.edu (Social Media Chair) 

        2. andrew.sorensen@colorado.edu (CU’s Strat Comm) 

    4. GPSG Liaison

      1. TBD

    5. Finance Board Liaison

      1. No updates :)

    6. Marketing Coordinator

      1. Be Involved Fair Tabling

        1. Yay

      2. Recruitment timeline

      3. RM Marketing

        1. Explain postering situation

    7. Speakers Coordinator

      1. Everyone start thinking about the events for this and next semester

        1. Non conventional events 

          1. August’s inclusion in outdoors 

        2. What we value in speaker events 

          1. Bringing big names, specific topics, more unconventional events etc.

        3. Just start thinking, we will be going over this after the RM event. 

        4. Everyone look at to do list

      2. I will reach out to theater department asking for Question suggestions 

      3. Q and A team lets decide when to meet asap 

    8. Student Outreach Coordinator

      1. Sign up for recruitment tabling here 

        1. Everyone needs to sign up! 

        2. I want to see everyone signed up for this. Sign up to be there as much as you can. If you are scheduled to be in the CEB office for your office hours during any tabling time, I expect you to be down tabling.  - Teagan 

    9. Assistant Speakers Coordinator

      1. People on the Cultural Connections Project Subcommittee:

        1. August

        2. Cole

        3. Apoorva

      2. Please fill out this when to meet: CCP Meeting 

      3. ANOTHER guest list but this time with dietary restrictions so I can order the right snacks: RM Reception Guest List + Dietary Restrictions

      4. Thank you for filling out the last form! Here are the replies:

        1. Indigenous Issues and rights

        2. Finding Belonging

        3. STEM communication/Misinformation

        4. How to be anti-racist or what is a microaggression

        5. Indigenous representation, the politics of pandemics/endemics (like how monkey poxs is being stereotyped to gay men)

        6. Climate change and increasing public awareness, fast fashion, the independence of Native American reservations

    10. Webmaster

      1. Please add the application to the website if you haven’t already - Teagan 

      2. Aneesh send me your bio - Done!

    11. Social Media Coordinator 

      1. Campus & Student Orgs wanting to Collaborate with CEB (CAAAS, CUBInvolvment, other student organizations) Questions?

      2. Post RM announcements on Sept 1st

      3. 15 new followers

    12. Secretary/Historian

      1. Attendance Policy for liaisons - Lucie can I just chat with you for like two mins after (because you said you’d reach out to Leg Pres)

      2. Here’s the attendance sheet

      3. Will create the QnA form plus spreadsheet

    13. Chair

      1. Name tags 

        1. Alexis is ordering them from Apoorva, August, and Sydney 

      2. Bylaws update

        1. Met with Senator Carias and he has issues with how we have budgetary and non-budgetary voting members

        2. Now going to meet with the leg council president to discuss next steps

      3. Aneesh Waikar Did you figure out the email list?

        1. I’ll chat with you about that -  Aneesh

      4. Please be reposting all of the recruitment and RM event related posts that Ornella posts on our Instagram!

      5. Date for activists workshop?

        1. Perhaps November?

        2. Take a look at your calendars to see what an ideal date would be

          1. Sooner the better 

      6. We have a lot going on in the next few weeks (recruitment, 2nd funding cycle, and RM event), so meetings are going to be longer than we are used to. Please be prepared for them so that we can get through everything as fast as possible. 

      7. No meeting next week because Labor Day!

  3. Adjourn

    1. 8:12