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Meeting Minutes 10/17/22

  1. Call to Order   

 

  1. Roll Call

Present: Lucie, Cole, Teagan, August, Allie, Taylor, Hector, Sydney, Apoorva 

Absent: Anastacia (excused), Michelle (excused), Iliana (excused) 

Tardy: Aneesh (excused)

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Liaisons: 

      1. CU Gaming 

        1. Anastacia 

        2. Cole 

      2. CUBASGA 

        1. August 

        2. Taylor 

      3. Kuwaiti Student Association 

        1. Teagan 

        2. Aneesh 

      4. APALSA 

        1. Michelle 

        2. Allie 

      5. Saudi Students Association  

        1. Iliana 

        2. Sydney 

      6. VSA

        1. Lucie

        2. Aneesh 

      7. CSSA

        1. Hector

        2. Teagan 

      8. MGC 

        1. Anastacia 

        2. Teagan 

    2. Third Funding Cycle 

      1. Mission Statement:

        1. The Cultural Events Board aims to broaden cultural knowledge by supporting the voices of underrepresented and misrepresented groups on campus, thereby promoting student engagement with their platforms. The Cultural Events Board encourages opportunities for interaction among students resulting in respect, appreciation, and understanding for cultural differences. 

      2. 7:15 PM - CU Gaming “Press Start to Continue,” January 27th 6:00-8:00 PM 

        1. Budget Request

        2. Notes

          1. Bylaws: 

            1. “The Board will not fund a main-event speaker/performer within three (3) years of a previously funded Board event and/or knowledge of a previous campus visit is disclosed to the Board--excluding panels. The Board can override this with a two-thirds (⅔) vote.”

        3. Questions

          1. In what ways is the event different from “Press Start” that occurs in the fall? 

            1. More focus on industry 

          2. What can you tell us about the recurring talent? 

            1. Monkey Bubble 

              1. Ran by CU alumni Rich Rad 

              2. Production 

            2.  Warren Hammond 

              1. Casting workshops 

                1. Business side/How to make profit 

            3. Pyrotechnics / Pira  

              1. CU Alumni 

                1. Involved in the inner-workings of casting 

                  1. Used for networking 

                  2. Show CU Boulder pride 

        4. Discussion 

          1. With the networking in mind, how much are the casters going to be directly involved with the general crowd at the event?

            1. Encourage the casters to participate in the general mixer that happens later 

          2. In our Bylaws, it states that we cannot fund speakers that have been here within the last three years

          3. We can’t fund what we don’t have quotes for

          4. How does your event best align with the CEB mission

            1. CU Gaming has seen an increase in the amount of female representation present in their organization. This has been something that they have been actively targeting.

            2. Continue to make the diversity of their organization a priority.

          5. Do you have a backup list of headliners

            1. Yes

            2. Might also be possible to have a panel of these individuals

        5. Post-Presentation Notes  

          1. The entire event is a repeat of the last event that they have held

            1. Budget is essentially a copy-paste 

            2. Quotes are unspecific

          2. Seems like the additional representation is there more for buzzwords rather than well-thought out connection opportunities

          3. Nick’s vision seems different than what the plan actually says 

        6. Motion to approve CU Gaming’s event, “Press Start to Continue,” for mission statement alignment. 

          1. For - Abstain - Against

          2. 0 - 1 - 8

          3. Motion does not pass

      3. 7:30 PM - Saudi Students Association “Saudi Foundation Day,” February 26th 4:00-11:59 PM

        1. Budget Request

        2. Notes

          1. What is it

            1. Day to commemorate the founding of Saudi Arabia

              1. Talks about how the different provinces were united and came together as one

              2. Historically have collaborated with other institutions such as Mines

          2. Will serve food at the event

            1. Catered from Curry n Kebob

              1. Have food that is similar to Saudi cuisine and also is Halal which is important for the event

          3. Projected attendance is about 200 people

          4. Will happen in Glenn Miller

          5. Ideal Impact

            1. Promote the diversity of the represented Muslim and Middle-Eastern population

            2. Share the history of the region

            3.  

        3. Questions

          1. Will you track attendance?

            1. Yes there will be wristbands that are given out

          2. How is the rest of the event funded?

            1. Room is free?

            2. Decorations are paid for through their budget

            3. Sponsor 

          3. How will you plan to advertise this event to people outside the Saudi Culture?

            1. Through their social media 

          4. What does the event look like

            1. National anthem

            2. Verse from the Quran

            3. Educational kahoot

            4. Poetry 

            5. Music 

          5. What is the main language for the event?

            1. Arabic

              1. Will need translation

          6. Sponsor?

            1. Government

          7. Will there also be community members present?

            1. Yes 

        4. Discussion 

          1.  

        5. Post-Presentation Notes  

          1. Please make sure you have a quote for anything that you have requested food for

          2. Make sure that you file for an exemption for the UMC for food

          3. Look into the free quote for Glenn Miller ballroom  - liaisons, please make sure to let them know to talk to Alexis about this

          4. We can fund more than just food. As long as it’s culturally relevant.

          5. Make sure that you translation that is provided through the CU service

          6. Make sure that you also advertise in English 

        6. Motion to approve the Saudi Students Association’s event, “Saudi Foundation Day,” for mission statement alignment. 

          1. For - Abstain - Against

          2. 9 - 0 - 0

          3. Motion passes

      4. 7:45 PM - Kuwaiti Student Association “Kuwait National and Liberation Day Celebration,” February 18th 5:00-11:00 PM

        1. Budget Request

        2. Notes

          1. Celebrating the National Liberation Day 

          2. Bringing a famous band from Kuwait

          3. Looking for about 1000 people in terms of attendance

            1. Expect students from all over the US to come 

            2. Also expect people to come from outside of Colorado 

        3. Questions

          1. Who funded last year’s event?

            1. Sponsorships from Kuwait

          2. Were any of the venues at CU not available for booking?

            1. Club 156? In partnership with the program council?  

            2. What’s your backup plan?

              1. Have a backup plan that is not the current band

        4. Discussion 

          1. We don’t fund

            1. Tickets -BC

              1. Not in an all-inclusive contract so it doesn't apply for the exemption

            2. Hotel

            3. Off campus events that can happen on campus

            4. Focus in on the student body

              1. How are you marketing it to ensure that the students are the priority?

                1. Through social media and word of mouth

        5. Post-Presentation Notes  

          1. Use Macky/ Glenn Miller/ Event Center/ Lower Rec 

          2. Definitely get the quote for the backup band

          3. “Non-CU Boulder organizations or private donors may not organize or co-sponsor a Board-funded event in conjunction with a Student Organization unless the Board specifically approves the co-sponsorship.”

        6. Motion to approve the Kuwaiti Student Association’s event, “Kuwait National and Liberation Day Celebration,” for mission statement alignment. 

          1. For - Abstain - Against 

          2.  0 - 0 - 9

      5. 8:00 PM - APALSA “Lunar New Year Celebration,” January 24th 6:00-8:00 PM 

        1. Budget Request

        2. Notes

          1. Main funding is for the food and the performers

          2. What does the event look like

            1. Main attraction is the Lion Dance and the food

          3. What’s the cultural significance of the event 

            1. The Lunar New Year is celebrated by many asian cultures

            2. Also aimed at getting more Asian representation in Law

        3. Questions

          1. How will you market to students

            1. Flyers 

            2. Word of mouth 

        4. Discussion 

          1.  

        5. Post-Presentation Notes  

          1. CEB will fund culturally relevant decorations

          2. Liaisons should pitch the idea of advertising digitally (does cost but CEB should be able to approve any advertising costs) - can advertise on all TVs in the Rec, UMC, C4C, etc.

        6. Motion to approve APALSA’s event, “Lunar New Year Celebration,” for mission statement alignment. 

          1. For - Abstain - Against

          2. 8 - 1 - 0

      6. 8:15 PM - CUBASGA “CUBASGA Spring 2023 Conference,” February 4th-5th 9:00 AM-7:30 PM

        1. Budget Request

        2. Notes

          1. Venue: Norlin (British and Irish studies room and N410)

          2. 30-40 presenters

          3. 10-15 100 minute panels

          4. Speakers

            1. Tina Lu 

            2. Sabine Frühstück

          5. Expected an audience of about 50

          6. Vision: cultural diversity, mutual understanding and the decolonization of knowledge and academia

          7. Mission: provide a forum to present original scholarship related to Asia

          8. Topic and Fields: Wide range within the humanities and social sciences

        3. Questions

          1. The projected attendance was 100 last year. Do you have numbers?

            1. Might be able to get them to us 

            2. I was there last semester, I would guesstimate around 80 -Taylor 

          2. What’s your attendance breakdown?

            1. Mainly presenters

            2. Faculty from the department

            3. Students

          3. For us: How much will we cover?

            1. We will whatever we deem to be culturally relevant and allowed by our bylaws

              1. We have funded events up to 30,000 so don’t worry about the cost of your event

              2. We will need quotes for everything that you would like us to fund

        4. Discussion 

          1.  

        5. Post-Presentation Notes  

          1.  How much will we cover?

            1. We will whatever we deem to be culturally relevant and allowed by our bylaws

              1. We have funded events up to 30,000 so don’t worry about the cost of your event

              2. We will need quotes for everything that you would like us to fund

        6. Motion to approve CUBASGA’s event, “CUBASGA Spring 2023 Conference,” for mission statement alignment. 

          1. For - Abstain - Against

          2. 9 - 0 - 0

      7. 8:30 PM- VSA “Culture Lunar New Year Show,” February 4th 6:00-10:00 PM

        1. Budget Request

        2. Notes 

          1. Mission: promote awareness, interest, and involvement in Vietnamese culture. Also create a welcoming environment for AAPI

          2. Lunar New Year

            1. Tet Celebration

            2. Bring in good luck and fortune for the new year

            3. Spread cultural awareness and heritage

          3. How does it relate to CEB’s goals

            1. Broaden cultural knowledge around the Lunar New Year

            2. Inclusion in a time fo hate crimes against Asians

          4. Timeline, Other timeline pic

          5. Lunar New Year Show

            1. Glenn Miller for both dates

            2. Friday - Fashion Show + Dances

            3. Saturday - Everything else (including Lion dance and Night Market)

          6. Night Market

            1. To emulate a traditional Asian Nightmarket there will be vendors set up in UMC 235

          7. Headliner

            1. RINI

              1. Philipene born Australian Singer

              2. Promoting diversity and visibility in the music industry

            2. Sarah Kang

              1. Korean singer based in LA

              2. Promoting diversity and visibility in the music industry 

              3. Specifically talks about being first-generation

            3. Cadabloo

              1. Backup headliner

        3. Questions 

          1. What Lion Group

            1. Ascent lion dance

          2. For us:

            1. What does a collaboration look like?

        4. Discussion 

          1. Pls take all of our money 

        5. Post-Presentation Notes

          1. The night market - they are not allowed to sell merchandise or have physical exchange of cash or other transactions, also not allowed to use outside vendors for food, if they will be selling, etc. also because of catering policies

            1. Aneesh Waikar Ask org to connect with Alexis in a follow up email to talk further about details with this… Got it!

        6. Motion to approve VSA’s event, “Culture Lunar New Year Show,” for mission statement alignment. 

          1. For - Abstain - Against

          2. 7 - 2 - 0 

      8. 8:45 PM- CSSA “Chinese Spring Festival Gala,” January 21st 2023 4:30pm-9:00pm

        1. Budget Request

        2. Notes 

          1. Goals: increase awareness of CNY at CU and also increase awareness of CU in China.

          2. The event will feature different Chinese shows and activities

            1. Include many traditional CNY festivities

            2. Will also have four shows that include

              1. Lion dance

              2. Student performances

              3. Etc

          3.  

        3. Questions 

          1.  

        4. Discussion 

          1. You can get an exemption for the food in the UMC.

          2. If the food is not available then the budget will be decreased

        5. Post-Presentation Notes 

          1. Double check marketing

          2. Ask them about Ballroom reservation, have they made this?

          3. Let them know that they can get food catered

        6. Motion to approve CSSA’s event, “Chinese Spring Festival Gala” for mission statement alignment. 

          1. For - Abstain - Against

          2. 9 - 0 - 0

      9. 9:00 PM - Multicultural Greek Council “MGC Yardshow 2023: Stomp Your Heart Out,” February 18th 6:00-10:00pm

        1. Budget Request 

          1.  

        2. Notes 

          1.  Mission increase collaboration between Greek Life and University Administration

          2. Significance of the yardshow: 

            1. highlights and appreciates the multicultural traditions

            2. Encourage groups to showcase their cultural histories

            3. Talk about the significance of stepping in the Greek community

              1. Will also incorporate the history of the Divine Nine

              2. Will explain the importance of stepping and strolling through history

          3. Goals: 

            1. give students a home away from home

            2. Promote diversity at a predominantly white university

            3. Bring the Divine Nine back to campus

            4. Help students of color be their true selves

        3. Questions 

          1.  Considering that this is the same event that was proposed last semester, what measures are being taken to avoid the issues that stopped this event from happening this semester?

            1. Biggest reason that stopped this year’s yardshow was due to miscommunication with the Homecoming committee. This time they have settled on a date that works for multiple organizations.

          2. A large portion of your marketing from last semester was somewhat dependent on being a part of Homecoming. How will you ensure that there is still a large turnout without that factor?

            1. Advertising through the university

            2. Also relying on historic turnout

          3. How will you ensure that this event is open to and targeted towards the general student body

            1. Open house is part of the homecoming lineup

            2. Marketing via other university resources

            3. Tabling in the UMC

        4. Discussion 

          1. Different from the upcoming open house event  

          2. Suggest more measures to invite non-MGC students- mentioned a lot of ideas for MGC affiliated members but would encourage ideas for non-MGC affiliated

        5. Post-Presentation Notes 

          1.  

        6. Motion to approve MGC’s event, “MGC Yardshow 2023: Stomp Your Heart Out,” for mission statement alignment.

          1. For - Abstain - Against

          2. 6 - 2 - 1

  2. Old Business

    1. First Funding Cycle 

      1. Multicultural Greek Council “MGC Yardshow 2022”, October 25th 5:00-10:00 p.m.

        1. Taylor & Apoorva

        2. Updates:

          1. Sent a check in email, no response :(

            1. So another one will be sent since their event is literally next week LOL 

              1. “Yes, I received this email. We will make sure to fill this out.” 

        3. Event is next Tuesday, who is coming? 

          1. Taylor 

          2. Alexis

          3. Sydney

          4. Apoorva

          5. Hector

          6. Teagan

          7. Aneesh 

          8. Lucie 

          9. Allie (?????)

    2. Second Funding Cycle 

      1. Nepalese Student Association “NSA Talent Show,” November 19th 5:30-8:00 PM 

        1. Taylor and Allie

        2. Updates:

          1. Will send a check in email this week 

      2. UMAS y MECHA “Dia de los Muertos,” November 2nd 6:00-8:00 PM

        1. Cole and Sydney 

        2. Updates: 

          1. Cole, did you sign the docusign?

      3. Indian Student Association “Diwali,” November 19th 5:00-10:00 PM

        1. Teagan and Aneesh

        2. Updates: 

          1. No updates, waiting for response from ISA.

      4. Latinx Law Student Association “Dia De Los Muertos Celebration,” November 1st (6:00 PM-8:00 PM) & November 2nd (9:00 AM-12:00 PM)

        1. Apoorva and Cole

        2. Updates: 

          1. Had our pre-spending meeting Wednesday

            1. Still didn’t receive contract

          2. Advertising

  3. Officer Reports

    1. Advisor(s)

      1. No updates 

    2. Leg Council

      1.  

    3. CUSG Liaison 

      1. No Update 

    4. GPSG Liaison

      1. TBD

    5. Finance Board Liaison

      1. We will be hearing Q1 reports here soon

    6. Marketing Coordinator

      1. Retreat happened woot woot

      2. I am literally going to cry about the tote bags

    7. Speakers Coordinator

      1.  

    8. Student Outreach Coordinator

      1. Alexis, I still do not have access to CSSA budget in Presence

        1. I have the PDF that you sent but I need to approve their budget in the future  

        2. Also need to talk to you briefly about template (not tonight though)

    9. Assistant Speakers Coordinator

      1. Just had our first meeting for the Cultural Connections Project, here is our note doc:

        1. CCP Planning Meeting Notes

    10. Webmaster

      1. Please send me your bios and photos!! 

        1. Anastacia

        2. Hector

        3. Michelle

    11. Social Media Coordinator 

      1. RM photos 

        1. Suvu is asking for some pictures for an article, am I allowed to share? 

          1. Need strat comms 

      2. Just posted the GPSG post on socials, please spread

    12. Secretary/Historian

      1. New office things!

      2. New Attendance policy 

        1. Ppl not at retreat we can go over this later (look at Teagan’s update)

      3. Michelle pls sign up for office hours

      4. Pls go to your office hrs

    13. Chair

      1. August, Cole, we need to set up a meeting to go over what we talked about at the retreat. Please fill out this when2meet. 

      2. Here is a folder with the powerpoints from the retreat for reference! 

      3. Get ya flu shot!!!!!

  4. Adjourn

    1. 11:00