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Meeting Minutes 11/14/22

  1. Call to Order   

 

  1. Roll Call

Present: Teagan, Allie, Taylor, Sydney, Iliana, Apoorva, Lucie, Juan, Anastacia, Aneesh, Michelle  

Absent: Hector (excused) 

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Welcome Juan!

      1. Very speedy introductions 

    2. 7:00 PM - MGC Hearing 

    3. Fourth Funding Cycle

      1. As a mission statement reminder:

      2. The Cultural Events Board aims to broaden cultural knowledge by supporting the voices of underrepresented and misrepresented groups on campus, thereby promoting student engagement with their platforms. The Cultural Events Board encourages opportunities for interaction among students resulting in respect, appreciation, and understanding for cultural differences. 

      3. 7:30 PM - International Festival Committee “International Festival 2023” March 4th 3:00-7:00 PM, Glenn Miller Ballroom  

        1. Liaisons: Iliana and Aneesh 

        2. Budget Request 

        3. Notes

          1. Largest Student-run event on campus

            1. Since 1989

          2. Projected attendance of 1000-2000

          3. Purpose: Celebration, Sharing, and Educating

          4. Breakdown:

            1. Booths

              1. Informational Posters

                1. At least 6 pictures that display the country or its people

                2. Phrase Poster

              2. Food

              3. Interactive Activity

                1. Something that allows people to learn about or interact with a different culture

              4. Survey

            2. Performances

              1. Dancing, Singing, Cultural Display

          5. Objectives:

            1. Celebrate the cultures on campus

            2. Increase cross-cultural interactions

            3. Combat stereotypes

          6. Event to take place in Glenn Miller

          7. Action Plan

            1. Finalize layout and booths

              1. Theme is mountains, seas, and seasons

            2. Fundraising

            3. Create Graphics

            4. Active Advertisement

            5. Quality Control

              1. Student Org briefing

              2. Food tasting

              3. Rehearsals

        4. Questions

          1. Last year there was a lot of crowding

            1. Going to use more of the rooms around the Glenn Miller Ballroom

        5. Discussion

          1.  

  1. Post-Presentation Notes 

    1. Just as a note for next week, we don’t fund prizes :)

      1. second

  2. Motion to approve International Festival Committee’s event, “International Festival 2023,” for mission statement alignment. 

    1. 9 - 1 - 0

  1. 7:45 PM - VeRVE Collisionz “VeRVE Collisionz Street Dance Competition” March 19th 6:30-8:30 PM, Glenn Miller Ballroom  

    1. Liaisons: Michelle and Sydney 

    2. Budget Request 

    3. Notes

      1. Goals

        1. Educate people on the history and the cultural significance of Hip-Hop and other street dance styles

        2. Develop the local street dance community

      2. Event:

        1. Glenn Miller

        2. Performances by VeRVE and ThaHomies

        3. Ability to interact with judges and competitors

      3. Cultural Significance

        1. Promotion of accurate and historical hip-hop and other street-dance cultures

          1. Trying to feature a wide variety of street styles

          2. Have speeches about the history and culture of Hip-hop

        2. Allow people to explore hip-hop culture through

          1. Music 

          2. MC

          3. Dance

          4. Cypher

        3. Planning to bring performers, judges, and MCs

          1. ThaHomies - Exhibition

          2. Ally Garcia - Judge 

          3. Deshawn Davis -Judge

          4. Franklin - MC

    4. Questions

      1. Have you all reserved the GMB? 

        1. Yes

      2. Being that Hip-Hop has deep roots and cultural significance to Black culture, and your mentioned plan to honor and recognize this, who are you going to have speak on this? 

        1. Who will be the speakers?

          1. Students who are studying hip-hop here at CU

      3. How do you intend to ensure that the audience comes away with that cultural significance?

        1. There is a digital programme that audience members can take away from the event

      4. What is your plan to ensure that marketing reaches all of the student body, specifically those outside of the dance community?

        1. Spent a long time postering in as many buildings as possible

        2. Everyone on the team is also tasked with sharing on their respective communities and social media platforms

      5. In the past, we’ve run into communication and logistics issues with VeRVE

        1. Last year, there were difficulties with the performers that they wanted to bring in 

          1. Performers quit

        2. Also had leadership quit

        3. Heavy focus on making conscious decisions that will help the longevity of VeRVE

    5. Discussion

      1. Liaisons need to be on top of making sure that the org is on top of their work

  1. Post-Presentation Notes 

    1. Can we please mention in their email that funding is not guaranteed LOL

      1. second!!

  2. Motion to approve VeRVE Collisionz’s event “VeRVE Collisionz Street Dance Competition” for mission statement alignment. 

    1.  9 - 1 - 0

  1. 8:00 PM - Sigma Psi Zeta  “Culture Shock” March 19th 12th 6:30-10:00 PM, Glenn Miller Ballroom

    1. Liaisons: Anastacia and Apoorva 

    2. Budget Request 

    3. Notes

      1. Mission:

        1. Encourage and support women of color

      2. Also partnering with Pi Lambda Chi Latina Sorority 

      3. Purpose:

        1. A lot of students -particularly students of color- experience culture shock.

          1. Goal of creating an environment where people have the opportunity to be themselves 

        2. Get rid of the label of exoticism 

      4. Theme: around the world

        1. Goal to get more student involvement in the show

      5. Headliners

        1. Sundial (Jisu and Dorothy)

        2. Justin Park

        3. Neoma Lun

        4. Sanjoy

      6. Student acts

        1. Aiming to get three performances

          1. Will hold auditions

            1. Reaching out to student orgs

              1. VSA, MESA, BSA, SASA, etc.

      7. Logistics:

        1. GM booked 9am-10pm

      8.  

    4. Questions

      1. In other MGC affiliated events that have occurred within this past semester, we have noted that there has been a heavy MGC presence, somewhat being the sole audience members. How will you ensure that your marketing for this event will reach the entirety of the student body?

        1. MGC is required to attend all other MGC events which is why there are so many MGC members at events

        2. Planning to spend a lot more time on advertising

        3. Planning to reach out to other organizations on campus

      2. Last year, it was a little challenging to see some of the performances when they were not on the stage in GM. Do you have any plans to help with this problem?

        1. Planning to only have performers on the stage

    5. Discussion

      1. Planning is really good to see

    6. Post-Presentation Notes 

      1.  

    7. Motion to approve Sigma Psi Zeta’s event “Culture Shock” for mission statement alignment. 

      1. 9 - 1 - 0

  1. Program Council Collab???

    1. List of potential artists 

    2. Feel free to list suggestions below based on artists from here. 

      1. Saturday, 2/25/23

      2. Saturday, 3/11/23

      3. Thursday, 3/16/23 (Aspens not part of reservation this day)

      4. Friday, 4/21/23

    3. 88rising?? Or other R&B artist since i notice that genre is very neglected on our campus (feel free to correct me if i’m wrong)

      1.  

  1. Old Business

    1. Second Funding Cycle 

      1. Nepalese Student Association “NSA Talent Show,” November 19th 5:00-8:00 PM, Glenn Miller Ballroom 

        1. Taylor and Allie

        2. Updates:

          1. Told them marketing is approved and their plan was to start tabling today, so pls keep an eye out!

          2. Checked in 11/10, specifically reminding ab reimbursement deadlines and trying to pay UMC/EP&C/PC prior to their event 

            1. Alexis, are you able to tell us if they’ve spent/requested any funding?

          3. Who is attending?

            1. Teagan 

            2. Allie

            3. Aneesh (going to Diwali after because I’m a liaison) 

            4. Lucie (5-6) 

      2. Indian Student Association “Diwali,” November 19th 4:00-9:00 PM, Lower Rec Center 

        1. Teagan and Aneesh

        2. Updates: 

          1. Who is attending?

            1. Teagan

            2. Aneesh

            3. Allie (not between 5-8 bc I’ll be @ NSA lol)

            4. Lucie (4-5) 

            5. Apoorva (6-7)

    2. Third Funding Cycle 

      1. Saudi Students Association “Saudi Foundation Day,” February 26th 4:00-11:59 PM

        1. Sydney and Iliana

        2. Updates:

          1. Had the pre-spending meeting

      2. APALSA “Lunar New Year Celebration,” January 24th 6:00-8:00 PM 

        1. Allie and Michelle

        2. Updates: 

          1. No updates :) (we chillin)

      3. CUBASGA “CUBASGA Spring 2023 Conference,” February 4th-5th 9:00 AM-7:30 PM

        1. Taylor and Teagan

        2. Updates:

          1. Pre-spending meeting last week and docusign has been signed! 

      4. VSA “Culture Lunar New Year Show,” February 4th 6:00-10:00 PM

        1. Lucie and Aneesh

        2. Updates: 

          1. Had pre-spending meeting, waiting on DocuSign.

      5. CSSA “Chinese Spring Festival Gala,” January 21st, 2023 4:30pm-9:00pm

        1. Teagan and Hector

        2. Updates:

          1. We got the quotes!

          2. Looked through the links 90% are US-based and accessible. About 10% are still 淘宝-based but I don’t think this is a huge issue because [insert reasoning here] -Aneesh

          3. Here’s the Breakdown

            1. Table 1: Chinese NewYear's Eve: Paper-cuts for Window Decoration - $690.58 - 

              1.  

            2. Table 2: Chinese New Year's Eve: Spring Festival Couplets - $843.90 - 

              1.  

            3. Table 3: First Day of The Lunar Year: Pay a New Year Call/New Year's greetings - $1,216.05 -

              1.  

            4. Table 4: Traditional Chinese Games - $138.92 -

              1.  

            5. Table 5: Welcoming the God of Wealth - $365.57 -

              1.  

            6. Table 6: The Chinese Zodiac - The Rabbit - $1,534.56 - $1,078.68

              1. Power Strips (x12) - 455.88 - $0.00

            7. Table 7: Han Fu - $5,453.73 - $3,687.73

              1. Clothing racks (x2) - 300 - 0

              2. Traditional Chair (with shipping x2) - 1,466 - 0 

                1. Reuse and storage is the only concern here

            8. Table 8: Information about Event + CSSA - $2,222.94 - $0

              1. Quote says “recruit people to join CSSA”

              2. Pens (x1000) - 540

              3. Shirts (x100) - 1,629

              4. Bookmarks (x500) - 11.94

              5. Brass Bookmarks (x100) - 42

            9. Table 9: Traditional Chinese Food - $3,387

              1. Also have beverages but it just says TBD

            10. Table 10: Peking Opera Mask Painting - $640.24

              1.  

            11. Performers - $800

              1. Dragon Dance + Kung Fu - 800 - 

              2. Jasmine Dance Schools - 400 - $0

                1. Can’t find a quote…

            12. Advertising - $481.00

            13. Things without a designated table - $562.05

              1. Statue of the God of Wealth - 92.88

              2. Lucky Cat Ornaments - 60.90

              3. Kylin Ornaments - 55.06

              4. Couplet Demo - 24.48

              5. Couplet of the Palace Museum - 35.62

              6. Rabbit Ornaments - 53.95

              7. Chinese Chess - 239.16

            14. Things that we can’t fund 

              1. Gift cards for Student Performers  

              2. Raffle Prizes

            15. Fun Fact, there’s no room rental or EP&C Quote… :)

            16. Total - $13.891.73

            17. Motion to approve CSSA’s event, “Chinese Spring Festival Gala” for $13,891.73

              1. 5 - 0 - 0

      6. Multicultural Greek Council “MGC Yardshow 2023: Stomp Your Heart Out,” February 18th 6:00-10:00 PM

        1. Teagan and Anastacia 

        2. Updates: 

          1. No updates!

  2. Officer Reports

    1. Advisor(s)

      1. If you are interested in helping with necessary event tasks in the coming weeks, please let me know. 

      2. Taking food suggestions for the last meeting. 

        1. Thai food  

        2.  

      3. Staff updates 

    2. Leg Council

      1. Absent

    3. CUSG Liaison 

      1. PRISM Session

        1. 11/15 Yellow Study Room Norlin 12:15 - 1:45 

  1. GPSG Liaison

    1. Welcome Juan!

  2. Finance Board Liaison

    1. CEB Q1 report was approved :)

    2. Hearing the rest of Q1 reports tomorrow!

  3. Marketing Coordinator

    1. Friendsgiving!

      1. 11/18/22 @ 7!

      2. Allie’s place - I will send details in the groupme

      3. We’re doing potluck style, so here’s a spreadsheet to sign up for something so we don’t all bring stuffing

        1. I will handle turkey/ham/vegetarian/whatnot

      4. Again, optional, but also it’ll be fun :)

      5. If you have questions or get lost, lmk!

    2. Tote bags should be coming soon…I think…

    3. CEB merch-wise, besides a Chi Epsilon Beta moment, are there any requests for type of swag (t-shirt/long sleeve shirt/quarter zip/sweatshirt/colors/etc.)

      1. Crew neck sweatshirt

      2. Mugs lol

    4. Reminder for funding cycle emails:

      1. When you send out the first funding hearing emails, please remember to attach advertising suggestions and the funding request guidelines docs!

        1. I just updated the advertising suggestions, so just wanted to reiterate!

  4. Speakers Coordinator

    1. Update from Teagan

  5. Student Outreach Coordinator

    1. Alexis, please help me with Presence sometime this week after wednesday. 

  6. Assistant Speakers Coordinator

    1. Update from Teagan 

  7. Webmaster

    1. Juan send me a headshot and a little bio please!

  8. Social Media Coordinator 

    1. Fill this out!!! 

      1. Yes, I will be judging your music taste. 

  9. Secretary/Historian

    1. Reminders:

      1. Please throw any food items in the trash outside the office

      2. Nothing else from me for today

  10. Chair

    1. Meeting with CWA to discuss BN this week

    2. Meeting with Rules Committee this week 

    3. Juan and I will be going to the GPSG Meeting on Wednesday and then Leg Council on Thursday (if I hear back from leg council…)

    4. Next few weeks 

      1. 11/21 - Next Week

        1. No meeting, Thanksgiving break

      2. 11/28

        1. Second hearings (budgets)

        2. Elections

      3. 12/5

        1. Last meeting of the semester!!!!

  1. Adjourn

    1. 9:59