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| Date | Reminders |
|---|---|
July 18 |
Today, July 18This is the final daily email for fiscal year-end. Below are noteworthy dates: Today at 6 p.m. is the final close (period 997) for departments. This is the last day for departments to enter JEs and BJEs. Please complete a final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared. If you discover an error greater than $10,000, please report it to your campus accountant. Thursday, July 20 is the final close for CCO. On Friday, July 21, OUC will run Period 997 allocations and CCO will post the UNP cash transfer JE. Period 997 reports will be available on Saturday, July 22 after 8 a.m. Before July’s month-end close, the OUC will reverse all June accrual journals (those with a Journal ID starting with ACC, dated 6/30/2023 and not set to auto-reverse). If you did not use the ACC naming convention and need your JE to reverse in period 1 of FY24, you will need to create a manual entry. Wednesday, August 2 is the Finance System Campus Close for July (Period 1 FY 2024). Thank you for all your hard work in making this fiscal year-end a success! |
July 17 |
Today, July 17If you discover an error greater than $10,000, please report it to your campus accountant. Tomorrow, July 18Tomorrow, July 18 at 6 p.m. is the final close (period 997) for departments and final cutoff. This will be the last day for departments to enter JEs and BJEs. Review any June journals you either started or are responsible to approve. Please either finalize or delete them. Journal creators, please let your approvers know when your journals are ready to review. Please continue your final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared. Looking AheadThursday, July 20 is the final close for CCO. On Friday, July 21, OUC will run period 997 allocations and CCO will post the UNP cash transfer JE. Period 997 reports will be available Saturday, July 22 after 8 a.m. |
July 14 |
Today, July 14We made it through second close! Thank you for all your hard work to get us to this point. A few reminders to take us through final close: Starting today, if you discover an error greater than $10,000, please report it to your campus accountant. Today, the OUC will run incremental allocations against the activity in period 996, and the UCB UNP journal will be posted. No FY23 JEs should be approved/posted by departmental staff today. Period 997 will open after close processes are complete. Looking AheadSaturday, July 15 - Second close reports (period 996) will be available for review. Tuesday, July 18 at 6 p.m. is the final close (period 997) for departments and final cutoff. This is the last day for departments to enter JEs and BJEs. |
July 13 |
Today, July 13Today at 6 p.m. is the 2nd Campus Close (Period 996). This is the last day for PETs to post to FY23. No PETs will post in period 997. Review any June journals you either started or are responsible to approve. Please either finalize or delete them. Journal creators, please let your approvers know when your journals are ready to review. All unposted June (period 996) journals will be automatically copied into the next period (997). Please continue your final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared. Tomorrow, July 14Starting tomorrow, July 14, if you discover an error greater than $10,000, please report it to your campus accountant. Tomorrow, July 14 - The OUC will run incremental allocations against the activity in period 996, and the UCB UNP journal will be posted. No FY23 JEs should be approved/posted by departmental staff on this day. Period 997 will open after close processes are complete. |
July 12 |
Today, July 12The CU Marketplace (ACCAPMKT) entry was posted yesterday and is now available in your financial statements. To correct errors on either type of accrual (PCard or Marketplace), you may need to create an additional accrual JE. We encourage you to contact your campus accountant if you need assistance. Please continue your final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared. Review any June journals you either started or are responsible to approve. Please either finalize or delete them. Journal creators, please let your approvers know when your journals are ready to review. Tomorrow, July 13Tomorrow at 6 p.m. is the 2nd Campus Close (Period 996). This is the last day for PETs to post to FY23. No PETs will post in period 997. Looking AheadFriday, July 14 - The OUC will run incremental allocations against the activity in period 996, and the UCB UNP journal will be posted. No FY23 JEs should be approved/posted by departmental staff on this day. Period 997 will open after close processes are complete. |
July 11 |
Today, July 11The procurement card (ACCESP) entry was posted yesterday and is now available on your financial statements. The CU Marketplace (ACCAPMKT) entry will post tonight and be reflected in your financial statements tomorrow, July 12. To correct errors on either type of accrual, you may need to create an additional accrual JE. We encourage you to contact your campus accountant if you need assistance. Looking AheadThursday, July 13 at 6 p.m. is the 2nd Campus Close (Period 996). Remember this is the final day for all FY23 PETs for all fund types. |
July 10 |
Thank you all for your efforts to make first close a success!The first preliminary month-end close reports (period 12) are available in Cognos. Begin reviewing your June statements to identify errors and adjustments to be made, and suspense accounts/clearing SpeedTypes to be cleared. Continue to review the year-end checklist (pages 9-10) to make sure any items that apply to your department are in progress or complete. Reminder: When creating journals, be sure to use a June journal date. Since we are now in adjusting period 996, select "Adjusting Entry” on the Journal Header tab. Adjusting entries for adjustment periods 996/997 are only applicable to JEs using the Actuals ledger. Budget JEs should continue to use period 12, non-adjusting entry. As you are creating journal entries, keep in mind that JEs that are not approved by second close will automatically carry over into the adjusting period 997 for final close. There is no action required on your part. The OUC will run this process. For actuals JEs that are intended to post to FY23, please ensure you are using a June date (e.g. 6/30/23). Please do not create JEs in period 996 or 997 with a July date - CCO will deny them and stop them from posting. Today, July 10Today at noon is the deadline for fund 3x JEs and fund 30/31/34 PETs from departments for second close. Second close is the final deadline for all PETs to post in FY23. Journal entries require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
The procurement card (ACCESP) accrual entry will post tonight, July 10. You will see the effect of this entry reflected in the financial statements on July 11. Tomorrow, July 11The CU Marketplace (ACCAPMKT) entry will post on tomorrow, July 11. You will see the effect of that entry reflected in the financial statements on July 12. |
July 7 |
Today, July 7Today - No journals should be approved or manually posted for FY23. System allocations will run and the UNP transfer for first June close will post. All unposted June (period 12) journals will be automatically copied into the next period (996). Transfers associated with paired UNP SpeedTypes are scheduled to post today.\ Review the year-end checklist (pages 9-10) to make sure any items that apply to your department are in progress or complete. Continue to pay extra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2023 to 06/30/2023 for June journals. If you are working ahead, the actuals ledger for FY24 is now open, so you can create FY24 journals. Looking AheadSaturday, July 8 - First close reports (period 996) will be available for review after 8 a.m. Monday, July 10 at noon is the deadline for fund 3x JEs and fund 30/31/34 PETs from departments for second close. Second close is the final deadline for all PETs to post in FY23. Monday, July 10 - Please review your financial reports in detail and begin making any necessary corrections or adjustments. Monday, July 10 - The procurement card accrual (ACCESP) will be posted. It will be visible on financial statements, Tuesday, July 11. Tuesday, July 11 the Marketplace accrual (ACCAPMKT) will be posted. It will be visible on financial statements Wednesday, July 12. |
July 6 |
Today, July 6Today is the 1st Close for Campus. Journals must be approved by 6 p.m. to post for first close. Unapproved June journals will automatically carry into period 996. Review the year-end checklist (pages 9-10) to make sure any items that apply to your department are in progress or complete. Continue to pay extra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2023 to 06/30/2023 for June journals. If you are working ahead, the actuals ledger for FY24 is now open, so you can create FY24 journals. Tomorrow, July 7Tomorrow, July 7 - No journals should be approved or manually posted for FY23. System allocations will run and the UNP transfer for first close will post. |
July 5 |
Today, July 5You may begin sending Marketplace invoices for FY24 business to the PSC starting today. Today at 6 p.m. is the deadline to allocate procurement card reports for accrual. Today at 6 p.m. is the deadline to provide campus approval for PVs in CUMarketplace for FY23. Today is the deadline to send final inventory reports and adjustments to CCO. Please email michael.ruybal@colorado.edu. Starting today, please pay extra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2023 to 06/30/2023 for June journals. If you are working ahead, the actuals ledger for FY24 is now open, so you can create FY24 journals. **REMINDER** Continue to post your JEs in period 12 as a non-adjusting entry through Thursday, July 6. While period 996 has been opened for the Denver/Anschutz campus, we should not be creating these adjusting entries just yet. All cash receipts received at the Office of Cash Management (OCM) on June 30 will be processed as FY23 business. Cash received before midnight on June 30 that missed the OCM cash deposit deadline should be immediately deposited and manually accrued by the department. Contact your campus accountant if you have any questions. Invoices sent to the PSC at apinvoice@cu.edu by noon on June 30 are automatically considered FY23 business and will be accrued. Invoices for FY24 business should not be sent to the PSC until today or later. Continue to itemize and allocate FY23 procurement card transactions. Please note that all FY23 procurement card transactions that missed the posting deadline of June 16 should be assigned, allocated and itemized (if not submitted and approved) on an expense report by today at 6 p.m. This ensures that assigned transactions will end up in the correct SpeedType and account code. Transactions that remain unassigned will wind up in default SpeedTypes and account codes, neither of which may be appropriate. On Tuesday, July 11 you will be able to see the effects of the procurement card accrual entry on your financial statements. If you find errors, you can create accrual JEs to adjust for the effects of any incorrectly accrued transactions. I encourage you to review the accrual example or contact your campus accountant if you are unsure about the best way to make these corrections. Your FY23 encumbrances should have been cleared and rolled to FY24 where appropriate (except manual encumbrances). If you run a June report today, you should not see PO or payroll encumbrances (other than fund 30/31/33). POs and SPOs will roll into FY24 as long as there is more than $1 balance remaining. If there is no balance, they will not roll forward and cannot be used for payments in FY24. Tomorrow, July 6Tomorrow, July 6 at 5 p.m. is the deadline for any handdrawn payroll checks to be recorded in FY23. Tomorrow, July 6 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. tomorrow to be posted for first close. June journals that are not approved in time for first close will automatically carry into period 996. |
June 30 |
Today, June 30, is the last business day of the 2023 fiscal year!Today at noon is the deadline to submit requests to cancel AP checks - send to apinvoice@cu.edu. Today at noon is the deadline to send invoices to the PSC (apinvoice@cu.edu) to be accrued for FY23 business. Physical inventory of consumable goods, counts of petty cash, and counts of change funds must be completed by today, June 30. Revenue - All goods and services provided to external customers by midnight tonight must be recorded as revenue. A corresponding receivable should be recorded if cash has not yet been received. All goods and services provided to other CU departments should be recorded as interdepartmental revenue. Expenses - All goods and services received by midnight must be recorded as expenses in the Finance System for FY23. You may need to create an accrual JE if payment has not yet been processed and the transaction is not in CU Marketplace to accrue. Journals - Journal creators and approvers, please be proactive with your journals during this time of year. Creators, let your approver know when a journal is ready. If a journal is not valid, delete it or save it in incomplete status to be finished later. Approvers, go into the Finance System and review those journals awaiting your review and take appropriate action. If journals include fund 30/31/34 SpeedTypes, remember the departmental approval needs to take place before CCO can review or provide secondary approval. Below is a quick reference list of today's tasks. Please also review the fiscal year-end memo and checklist for comprehensive details about each deadline or task that must be completed for year-end.
Looking AheadWednesday, July 5 at 6 p.m. is the last day to allocate procurement card reports for accrual. Wednesday, July 5 at 6 p.m. is the last day to provide campus approval for PVs in Marketplace for FY23. Wednesday, July 6 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted for first close. June journals that are not approved in time for first close will automatically carry into period 996. There will be no daily email Monday, July 3 or Tuesday, July 4. |
June 29 |
Today, June 29Today at 5 p.m. is the deadline to upload and approve time for 6/24/23 BW PPE. Tomorrow, June 30June 30 is the last business day of the fiscal year. Consult the fiscal year-end memo and checklist to help ensure you do not miss any critical items. Tomorrow, June 30 at noon is the deadline to send invoices to the PSC (apinvoice@cu.edu) to be accrued for FY23 business. Tomorrow, June 30 at noon is the deadline to submit requests to cancel AP checks - send to apinvoice@cu.edu. Note: Physical inventory of consumable goods, counts of petty cash, and counts of change funds must be completed by tomorrow, June 30. |
June 28 |
Today, June 28Today at 5 p.m. is the last day to request hand-drawn payroll checks to record in FY23. Tomorrow, June 29Tomorrow at 5 p.m. is the deadline to upload and approve time for 6/24/23 BW PPE. Looking AheadJune 30 is the last business day of the fiscal year. Consult the fiscal year-end memo and checklist to help ensure you do not miss any critical items. Friday, June 30 at noon is the deadline to send invoices to the PSC (apinvoice@cu.edu) to be accrued for FY23 business. Friday, June 30 at noon is the deadline to submit requests to cancel AP checks - send to apinvoice@cu.edu. Note: Physical inventory of consumable goods, counts of petty cash, and counts of change funds must be completed by Friday, June 30. |
June 27 |
Today, June 27Today at 6 p.m. is the deadline for fund 3x JEs and fund 30/31/34 PETs for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, if possible, to speed up the CCO secondary approval process. For fund 30/31/34 JEs, please ensure the header description includes what is being moved, why it wasn’t charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don’t forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving for sponsored project JEs. Also, try to separate fund 30/31 and fund 34 transactions from others. For further information on fund 30/31/34 JEs, please visit the cost transfer policy and guidance page. For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds. If you need assistance, please contact the following CCO staff based on the type of transaction:
Tomorrow, June 28Tomorrow, June 28 at 5 p.m. is the last day to request hand-drawn payroll checks to record in FY23. Looking AheadJune 30 is the last business day of the fiscal year. Consult the fiscal year-end memo and checklist to help ensure you do not miss any critical items. Friday, June 30 at noon is the deadline to send invoices to the PSC (apinvoice@cu.edu) to be accrued for FY23 business. Friday, June 30 at noon is the deadline to submit requests to cancel AP checks - send to apinvoice@cu.edu. Note: Physical inventory of consumable goods, counts of petty cash, and counts of change funds must be completed by Friday, June 30. |
June 26 |
Today, June 26Today at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants and refund cancellations. Tomorrow, June 27Tomorrow, June 27 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
Check for unposted journals that you need to correct, validate and submit for approval. Refer to the cost transfers page for additional information on sponsored project journals. |
June 23 |
Today, June 23Today at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY24 business. Although most CUF gift fund transfers occur automatically in the Finance System, the manual transfer form is still required to:
Contact accounting@cufund.org or the CU Foundation Finance and Accounting staffif you have questions. Today is the deadline to run payroll register report for MON PPE 6/30 - pays on 6/30. Today: Check general fund HR encumbrances. There should be no encumbrances for the general fund. Looking AheadMonday, June 26 at 4:30 p.m. is the deadline with the Bursar’s Office for check refunds, direct deposit refunds, demand warrants and refund cancellations. Tuesday, June 27 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for first close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
|
June 22 |
ReminderIt is better to create your JEs and PETs for funds 30/31/34 transactions earlier rather than later. This will ensure posting in the current fiscal year and avoid any last-minute delays. Please refer to the instructions on the Cost Transfers webpage. The use of these instructions may help speed the approval process. Note that fund 30, 31 and 34 (gift) JEs need departmental approval before CCO will review them. We process roughly three times the normal number of JEs for June and appreciate your help during this extra busy time of the year. Please continue to review May reports to identify and clean up any errors. Tomorrow, June 23Friday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY24 business. Although most CUF gift fund transfers occur automatically in the Finance System, the manual transfer form is still required to:
Contact accounting@cufund.org or the CU Foundation Finance and Accounting staff if you have questions. Friday, June 23 is the deadline to run payroll register report for MON PPE 6/30 - pays on 6/30. Friday, June 23: Check general fund HR encumbrances. There should be no encumbrances for the general fund. |
June 21 |
ReminderWith only a few deadlines this week, now is a good time to review the year-end checklist on pages 9 and 10 of the fiscal year-end memo. If you have any questions, don’t hesitate to reach out to your campus accountant. Looking AheadFriday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY24 business. Although most CUF gift fund transfers occur automatically in the Finance System, the manual transfer form is still required to:
Contact accounting@cufund.org or the CU Foundation Finance and Accounting staff if you have questions. |
June 20 |
Today, June 20Today at 6 p.m. is the last day to provide any changes to June FY23 allocations to Maggie Young. ReminderWith only a few deadlines this week, now is a good time to review the year-end checklist on pages 9 and 10 of the fiscal year-end memo. If you have any questions, don’t hesitate to reach out to your campus accountant. |
June 19 |
As July 3 is now an administrative leave day, several FYE due dates have been updated. Please see the FY 2023 Calendar for exact dates. Today, June 19Today is the deadline to run payroll register for 6/10 BW PPE - pays on 6/23. Tomorrow, June 20Tomorrow, June 20 at 6 p.m. is the last day to provide any changes to June FY23 allocations to Maggie Young. ReminderIf you missed the post/pay deadline for procurement card transactions, you have until July 5 at 6 p.m. to assign, allocate and itemize procurement card transactions for accurate accrual. A transaction is accrued based on its allocation and itemization status at the deadline. To ensure the best accrual possible, transactions should additionally be submitted and/or approved, though this is not required to be completed by July 5. Refer to the 2023 Fiscal Year-End page for more information on the logic behind the accrual. |
June 16 |
Today, June 16Today is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY23 (the rest will be accrued). These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s FY 2023 Year-End Processing and Deadlines page for more information about these and other procurement posting and accrual deadlines. UpcomingMonday, June 19 is the deadline to run payroll register for 6/10 BW PPE - pays on 6/23. |
June 15 |
Today, June 15Today at 5 p.m. is the deadline to approve position data, funding, and job data and to upload and approve time for 6/10/23 BW PPE. Tomorrow, June 16Tomorrow, June 16 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY23 (the rest will be accrued). These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s FY 2023 Year-End Processing and Deadlines page for more information about these and other procurement posting and accrual deadlines. |
June 14 |
Tomorrow, June 15Tomorrow at 5 p.m. is the deadline to approve position data, funding, and job data and to upload and approve time for 6/10/23 BW PPE. Looking AheadFriday, June 16 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY23 (the rest will be accrued). These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’s FY 2023 Year-End Processing and Deadlines page for more information about these and other procurement posting and accrual deadlines. |
June 13 |
Where to find FYE information:Remember to visit CCO’s 2023 Fiscal Year-End page frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Also, visit OUC’s FY 2023 Year-End Processing and Deadlines page for additional information and resources. |
June 12 |
Today, June 12Today is the last day to enter FY23 general fund continuing budget changes (BJEs) within the same org and account code. Plan ahead for smooth sailing through year-end. It is better to create your JEs and PETs for funds 30/31/34 transactions earlier rather than later. This will ensure posting in the current fiscal year and avoid any last-minute delays. Please refer to the instructions on the Cost Transfers webpage. The use of these instructions may help speed the approval process. Note that fund 30, 31 and 34 (gift) JEs need departmental approval before CCO will review them. We process roughly three times the normal number of JEs for June and appreciate your help during this extra busy time of the year. Please continue to review May reports to identify and clean up any errors. |
June 9 |
Today, June 9Today at noon is the last day to provide campus approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY23. Today at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/10/23 or 6/24/23 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. Today at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY23. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the suppliers' W-9/W-8 forms with the PA/SSP forms and submit to the PSC by today - apinvoice@cu.edu. Today at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY23. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY23. This includes PA forms to replenish petty cash. Today at 6 p.m. is the last day to request increases to SPOs. Please email these requests to changeorder@cu.edu. Today at 6 p.m. is the last day to close POs so they do not roll forward to FY24 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY24 must have at least a $1 balance. UpcomingMonday, June 12 is the last day to enter FY23 general fund continuing budget changes (BJEs) within the same org and account code. |
June 8 |
We look forward to seeing many of you at today’s fiscal year-end town hall at 9:30 a.m. Below are tomorrow’s deadlines. Tomorrow, June 9Tomorrow at noon is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY23. Tomorrow at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/10/23 or 6/24/23 pay period. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. Tomorrow at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY23. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the suppliers' W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by today - apinvoice@cu.edu. Tomorrow at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY23. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY23. This includes PA forms to replenish petty cash. Tomorrow at 6 p.m. is the last day to request increases to SPOs. Please email these requests to changeorder@cu.edu. Tomorrow at 6 p.m. is the last day to close POs so they do not roll forward to FY24 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY24 must have at least a $1 balance. |
June 7 |
To our campus partners: This is the first fiscal year-end email update to remind everyone of the tasks to be completed in preparation for the fiscal year-end close. These daily updates will contain instructions, information, due dates and deadlines to help get us through the large and complex undertaking that is fiscal year-end. These emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event. We look forward to seeing many of you at tomorrow’s fiscal year-end town hall. Today, Wednesday, June 7 at noon is the deadline for departments to submit new account code requests or any requested reorgs, new orgs, or changes to the org tree for FY23. Please send requests to accounting@colorado.edu. As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind: The 2023 Fiscal Year-End webpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. The page also includes CU Boulder’s fiscal year-end calendar which provides specific action items, responsibilities and deadlines. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates. We look forward to working with you throughout the process. Please contact your campus accountant if you have questions or would like assistance. |