From PSC website: https://www.cu.edu/psc/procedures/cash-advances

Obtaining Cash Advances (Travel Advances or Remote Stay Funds)

Cash advances are requested and reconciled through the Concur Travel & Expense System. In order to receive a cash advance, the employee must first be set up as eligible for cash advance processing in Concur.

  1. To be set up as eligible to request cash advances in Concur, the employee must complete and submit the Cash Advance Setup form, including complying with any training requirements identified on the form. This step is done only once.
  2. To request a specific cash advance, the employee must log in to Concur and request the advance amount according to the instructions found in the Step-by-Step Guide Requesting Cash Advances. The advance request must then be approved by the employee’s HR supervisor prior to approval and processing by the PSC. Approved advances are direct deposited to the employee’s bank account. (This is the same account as used for direct deposit of the employee’s reimbursements; the bank account used for direct deposit of the employee’s paychecks may be a separate account.) This step is repeated whenever a cash advance is needed.
  3. Additional limits and requirements are listed below:

For all Cash Advances:

  • The minimum advance amount that may be requested is $500.
  • An advance request of $10,000 or more requires approval by the campus controller: this approval is accomplished within Concur. The employee must attach any supporting information, as required by the controller, to the cash advance request.

For Travel Advances:

  • For individual employee travel, the advance is limited to $1,500.
  • For group travel, the advance is limited to $1,500 times the total number of travelers in the group. The group must contain at least one employee and the advance must be issued to the most senior employee member of the group. An employee receiving a group advance has the same responsibilities as if that advance had been received for individual University travel.

For Remote Stay Funds:

  • The employee must attach a supporting budget to the cash advance request.