Faculty Travel

 

Outside Internet Airfare Bookings - allowed only in situations listed below

  • The fare is not available for purchase through the University Travel Program Concur/ CBT (PSC pre-approval required)
  • Or, there is significant demonstrated cost savings to the university (no PSC pre-approval required)
    • Significant costs savings are defined as domestic flights that are at least $50 less, and international flights that are at least $200 less than the exact fare when purchased through the University Travel Program. (you will need to submit a quote with same dates/times, etc. from Concur/CBT when you request reimbursement for an ouside internet airfare booking).

CU Procurement Center Travel Information

International Travel Information

  • All work-related travel, including domestic travel, requires department chair approval. Seek approval to travel from the department chair (domestic may be requested via email or Concur pre-approval; international requires Concur pre-approval)). Include dates of travel, reason for travel (name of conference, etc.) and 1-2 sentences explaining how travel relates to the academic mission of the university.  Request approval from chair at least two weeks in advance of booking travel; we suggest booking travel at least three weeks in advance for domestic trips and six weeks in advance for international trips.  
  • Review PSC international travel guidelines
  • Conference registration fees can be paid with CU P-Card.
  • CU Travel Booking Guidelines.  Book trip online through Concur Travel & Expense or through a travel agent at  Christopherson Business Travel  (travelers booking through Concur Travel will still have the support of Christopherson Business Travel).  On the last screen, they will ask you for your speedtype (see GSLL Business Manager for speedtype).  If booking through CBT, give GSLL Business Manager's contact info to travel agent as the approver (so they will send a copy of your itinerary to the department).  If you have a CU Travel Card, the airfare charge will most likely be applied to your travel card.  You will need to submit the online travel card form after your trip.  NOTE: outside airfare does not quality for reimbursement, so this section does not apply unless you are traveling to a place where CBT is unable to purchase a ticket for you.  Exemptions may also be made for travel purchased within a country or area outside the U.S.  Exceptions must be approved in advance.  If you are purchasing an airline ticket on your own (not through Concur or Christopherson Business Travel-CBT), you will need to get a higher quote through Concur Travel *before* you purchase your own airfare.   If the Concur/CBT quote is lower than what price though outside vendor is, you will need to book through Concur or CBT - you will not be reimbursed if your quote is lower.  Quote must be for the same routing, dates and general times (within approx. one hour).  If you do not receive a quote from Concur Travel before you purchase through an outside vendor, your airfare reimbursement may not be approved.
  • Lodging and ground transportation  can be paid with CU Corporate Liability Travel Card (if traveler does not have a corporate liability travel card, these expenses can be paid directly by traveler and submitted for reimbursement after the trip).
  • Meals and incidentals should be paid for directly by traveler and can be reimbursed after travel (no receipts needed).
  • Cash Advances for Travel
  • DIA Parking
  • Per Diem Rates
  • Currency Converter
  • When you return, submit the Travel Reimbursement form.