Using Curriculum Management

[Provide a brief overview of what a user can do in this Campus Solutions area].

Add a New Class or Section

To add a new class:

  1. Log in to Campus Solutions.

  2. Navigate to Curriculum Management > Schedule of Classes > Schedule a New Course.

  3. Complete the Basic Data tab and click Save.

    • Class Type: Select either Enrollment (graded component) or Non-enrollment (use for recitations, labs & practicums).

    • Associated Class: Increase by one for each section added. Number is the same for each component of a linked class (e.g., lec = 1 and all recs/labs = 1).

    • Instruction Mode: P, In person; OL, Online; DL, Distance Learning

    • Start/End Date: Never change unless class is for Summer Session E or F.

    • Schedule Print: Uncheck to hide the class from Class Search.

    • Course Topic ID: Select if required (insert here, not on Meetings tab).

    • Course Attribute (examples below):

      • COMB: For sponsor/non-sponsor combined classes.

      • BSPC: For Boulder special course.

    • Course Attribute Value (examples below):

      • Sponsor.

      • BAKR: Baker Residential Acad Prog.

  4. Complete the Meetings tab and click Save.

    • Facility ID: Leave blank if requesting a centrally controlled classroom. Fill in if using a non-centrally controlled classroom. Remember, all facilities begin with the letter B (e.g., BHALE455).

    • PAT: Click the magnifying glass to select days of the week. If meeting pattern is not available, check appropriate weekday boxes.

    • Mtg Start / Mtg End: Correctly indicate AM or PM.

    • Start/End Date: Never change unless class is for Summer Session E or F.

    • Topic ID box: Do not use. Instead, enter topic in the Basic Data tab’s Course Topic ID box.

    • Roll Facility ID checkbox: Use to roll a non-centrally controlled classroom to the next like term.

    • Instructors for Meeting Pattern: Complete this information. A few notes:

      • Access: Select Post or Grade.

      • Print: Uncheck to hide the class from Class Search.

      • Instructor Role: Select from Primary, Secondary, TA.

    • Room Characteristics:

      • 33 (Table and Chairs): indicate quantity

      • 43 (Tables Arm Chairs): indicate quantity

      • 76 (Seminar Room)

  5. Complete the Enrollment Cntrl tab and click Save. 

    • Requested Room Capacity: Should not be larger than Enrollment Capacity.

    • Wait List Capacity: If active, always set as 999.

    • Auto Enroll from Wait List: This should be checked if WL Resequencing is not being used.

  6. Complete the WL Resequencing tab if needed.

  7. Complete the Notes tab if needed.

To add a new section to a class:

  1. Log in to Campus Solutions.

  2. Navigate to Curriculum Management > Schedule of Classes > Maintain Schedule of Classes.

  3. Enter the class’s academic institution, term, subject area and catalog number, then click Search.

  4. Click a course to edit.

Modify an Existing Class

To revise a class:

  1. Log in to Campus Solutions.

  2. Navigate to Curriculum Management > Schedule of Classes > Maintain Schedule of Classes.

  3. Enter the class's academic institution, term, subject area and catalog number, then click Search.

  4. Click a course to edit.

To update existing class sections:

  1. Go to Curriculum Management > Schedule of Classes > Update Sections of a Class.

    1. Enter the class's academic institution, term, subject area and catalog number, then click Search.

    2. Select a course to edit.

  2. On the Class Status tab:

    1. Ensure the *Assoc class number is correct for all sessions (i.e., the associated class number should be increased by one for each section of a class).

    2. Classes that are linked (e.g., lec and rec/lab) should have the same associated class number.

    3. Add Consent:

      1. Department Consent Required (D): Use for controlled enrollment classes.

      2. Instructor Consent Required (I): Do not use. Instead, use Department Consent Required.

      3. No Special Consent Required (N).

    4. Drop Consent: Do not use.

    5. Schd Print:​ Uncheck to hide the class from Class Search.

  3. On the Class Enrollment Limits tab:

    1. Enrl Cap: Enrollment limit.

    2. Enrl Tot: Number of students.

    3. Wait Cap: Waitlist limit. If a waitlist is being used, always set this as 999.

    4. Wait Tot: Number of students currently on the waitlist.

    5. Min Enrl: Can be used, but is only informational.

  4. Click Save.

To adjust class associations:​

  1. Go to Curriculum Management > Schedule of Classes > Adjust Class Associations.

    1. Enter the class's academic institution, term, subject area and catalog number, then click Search.

    2. Select a course to edit.

  2. On the Class Associations tab:

    1. Each section of the class should have an Associated Class Number.

    2. For each Associated Class Number, if it’s a variable unit (credit) class, fix both the Minimum and Maximum Units.

  3. On the Class Components tab:

    1. For each Associated Class number, check which course components (e.g., lecture, seminar, recitation) might be attached to that class.

    2. If a course component has not been scheduled at Schedule a New Course or Maintain Schedule of Classes, then you must delete that component using the minus (-) box. Be sure to use the arrow button to check all sections of each class. For example if Associated Class #1 has a lecture and a recitation scheduled and Associated Class #2 has just a lecture scheduled, the recitation component should be deleted.

  4. Click Save.

To create combined class sections:

  1. Go to Curriculum Management > Schedule of Classes > Schedule a New Course or Maintain Schedule of Classes.

    1. Enter the class's academic institution, term, subject area and catalog number, then click Search.

    2. Select a course to edit.

  2. Build out the Basic Data, Meetings, Enrollment Cntrl and Requested Room Capacity tabs, then click Save and Return to Search.

    • On the Basic Data tab, set the Course Attribute to COMB.

    • For additional guidance, follow the instructions in the Add a Class section (above).

  3. Check Update Sections of a Class and Adjust Class Associations for each Sponsor and Non-Sponsor class.

  4. Go to Curriculum Management > Combined Sections > Combined Sections Table.

    1. Enter the Term, select the appropriate Session and click Search.

      1. Click Save at the bottom of the page.

      2. Enter a description.

      3. Click the plus icon to add a row.

    2. Click the View Combined Sections link, which takes you to the Identify Combined Sections page.

      1. On the Combination Type tab, select one of the following:

        1. Within Subject: Use if the sections are within the same department (e.g., SOCY 4000 / SOCY 5000).

        2. Cross Subject: Use if the sections are in two different departments (e.g., SOCY 1006 & WMST 1006).

        3. Both: Use if the sections are in two different departments and are two different classes (e.g., SOCY 4000/5000 & WMST 4000/5000).

      2. Enter the Class Nbr of the Sponsor Class (or use the magnifying glass to locate the class).

      3. Click the plus icon to add a row for each Non-Sponsor class and enter the Class Nbr.

      4. Requested Room Capacity: Should not be larger than Enrollment Capacity.

      5. Wait List Capacity: If active, always set as 999.

      6. Click Save, then Return to Search.

To make changes to classes/sections that have already been scheduled or that are combined, or to add instructors to classes/sections:

  1. Go to Curriculum Management > Schedule of Classes > Schedule Class Meetings.

    1. Enter the class's academic institution, term, subject area and catalog number, then click Search.

    2. Select a course to edit.

  2. Complete the Meetings tab and click Save:

    ​

    • Facility ID: Leave blank if requesting a centrally controlled classroom. Fill in if using a non-centrally controlled classroom. Remember, all facilities begin with the letter B (e.g., BHALE455).

    • PAT: Click the magnifying glass to select days of the week. If meeting pattern is not available, check appropriate weekday boxes.

    • Mtg Start / Mtg End: Correctly indicate AM or PM.

    • Start/End Date: Never change unless class is for Summer Session E or F.

    • Topic ID box: Do not use. Instead, enter topic in the Basic Data tab’s Course Topic ID box.

    • Roll Facility ID checkbox: Use to roll a non-centrally controlled classroom to the next like term.

    • Instructors for Meeting Pattern: Complete this information. A few notes:

      • Instructor Role: Select from Primary, Secondary, TA.

      • Print: Uncheck to hide class in Class Search.

      • Access: Select Approve or Grade.

    • Room Characteristics:

      • 33 (Tables and Chairs): Indicate quantity.

      • 43 (Table Arm Chairs): Indicate quantity.

      • 76 (Seminar Room): Indicate quantity.

  3. Complete the Enrollment Cntrl tab and click Save.

    • Requested Room Capacity: Should not be larger than Enrollment Capacity.

    • Wait List Capacity: If active, always set as 999.

    • Auto Enroll from Wait List: This should be checked if WL Resequencing is not being used.

  4. Complete the WL Resequencing tab if needed.

  5. Complete the Notes tab if needed.

Cancel an Existing Class

[Add description, if applicable.]

To cancel an existing class:

  1. Go to Curriculum Management > Schedule of Classes > Maintain Schedule of Classes.

    1. Enter the class's academic institution, term, subject area and catalog number, then click Search.

    2. Select a course to edit.

  2. On the Enrollment Cntrl tab:

    1. In the *Class Status area, select Cancelled Section from the dropdown.

    2. Click Cancel Class.

    3. Clear any numbers from the Enrollment Capacity, Wait List Capacity and Requested Room Capacity fields, then click Save.

To cancel part of a combined class:

  1. Go to Curriculum Management > Schedule of Classes > Maintain Schedule of Classes.

    1. Enter the class's academic institution, term, subject area and catalog number, then click Search.

    2. Select a course to edit.

  2. Check the Class Attributes at the bottom of the page:

    • If your department is the sponsor of the combination, continue to step 4.

    • If your department is the non-sponsor, you must contact the sponsor and ask them to cancel the class.

  3. Make note of the class's meeting pattern, room assignment (if applicable) and instructor. This information will be deleted from the Meetings tab when you complete step 5 for the sponsor and non-sponsor classes.

  4. Go to Curriculum Management > Combined Sections > Combined Sections Table > Identify Combined Sections.

    1. Enter the class's academic institution, term, subject area and catalog number, then click Search.

    2. Select a course to edit.

  5. On the Class Nbr row, remove the appropriate class using the hyphen key, then click Save and Return to Search.

    1. If there are only two combined classes, remove both rows.

    2. If there are more than two, remove only those to be canceled.

  6. Cancel the appropriate class by following the instructions in the Cancel an Existing Class section (above).

    • If you don't complete step 5 before canceling part of a combined class, a message will appear to indicate that the meeting pattern for all class sections will be deleted. If this happens:

      • Go to Curriculum Management > Schedule of Classes > Schedule Class Meetings.

      • Re-enter the meeting pattern, non-centrally controlled room and instructor. If a centrally controlled room was assigned, contact academicscheduling@colorado.edu and ask them to re-enter the classroom.

      • Continue to step 7.

  7. Go to Curriculum Management > Schedule of Classes > Schedule Class Meetings and adjust the enrollment capacity, if necessary.

  8. Notify the non-sponsor that their class has been canceled.