Zoom Event Expectations (for WGST Events Only)

Let me help you make your next Zoom event a success! For each Zoom event, I like to create a jpg image, an email announcement, and an associated webpage. Please read through the following for what I need from you for each event.

There are 2 basic types of Zoom events – ‘meetings’ and ‘webinars’:

Meetings are designed to be a collaborative event with options for all participants being able to screen share, turn on their video and audio, and see who else is in attendance.

  • ideal for hosting more interactive sessions where you’ll want to have lots of audience participation or break your session into smaller groups.
  • By default, meetings have a capacity of up to 300 attendees, but by request can be increased to 500 attendees. (This request takes at least 1 week.)
Webinars are designed so that only the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. They have the ability to interact via Q&A, Chat, and answering polling questions. The host can also unmute the attendees.
  • Webinars are ideal for large audiences or events that are open to the public. Typically, webinar attendees do not interact with one another.
  • Webinars have ‘practice sessions’ to gather panelists before the event begins.
  • By default, webinars have a capacity of 500 attendees.
  • Webinars are a separate license, that must be requested well in advance of the event. It normally takes 2-3 business days to get the webinar license, and OIT prefers to give access to the registration system no more than 1 week before the event.

For each type of Zoom event, there are multiple options I'll need you to choose from: (click below to explore each)

  •  Make Zoom Link public (no registration needed) -or-
  •  Take Registrations via Zoom page
    •  Only accept registrations from CU addresses
  •  Allow attendees to chat with each other publicly (vs. only the host)
  •  Allow attendees to use their video
  •  Allow attendees to screen share
  •  Record Meeting
    • post video to website
  • Do Not Record Meeting at all
  • Allow participant Q&A
  • Allow participant chat to Hosts
  • Allow participant chat to Everyone
  • Allow participants to Raise Hand & be unmuted
  • Record Meeting
    • post video to website
  • Do Not Record Meeting at all

Email me the following information, or use the webform below

I need the following information at least 2 weeks in advance of your event (more is better):
  1. Type of Event (include event options)
  2. Name of Event
  3. Date of Event
  4. Time of Event, & Length
  5. Event Speakers
  6. Short description of Event
  7. Event Sponsors

I welcome any images/links to images you would like me to use in the advertising, particularly of speakers.

Other Questions:
  • If you’re taking registrations for your meeting/webinar, would you like to ask any additional questions of attendees, or ask them for any specific feedback?
  • What audiences do you want to advertise this too?
    • WGST-Faculty & Associates
    • WGST-Students
    • WGST Events List (opt-in list of general community)
    • CU Faculty
    • CU undergrads
    • CU grads
    • Related CU programs
  • Do not add to CU Main Calendar
  • Date you’d like to start advertising event

Once I've received all your information, I will review it and contact you with any questions. I'd rather receive incomplete information than last-minute information, and am happy to talk about options or help to find an appropriate date/time for your event. You can send me all this by email (to Valerie.Bhat@colorado.edu), or just complete this webform:

 

Indicates required field
Enter CU Email address to access entire form
Event Modality
 
 
you can choose both options
Type of Zoom Event
 
 
Event Info
I welcome any images/links to images you would like me to use in the advertising, particularly of speakers. They can also be emailed to me at Valerie.Bhat@colorado.edu
One file only.
2 MB limit.
Allowed types: gif, jpg, jpeg, png.
If you’re taking registrations for your meeting/webinar, would you like to ask any additional questions of attendees, or ask them for any specific feedback?
Audiences
Advertise My Event to:
 
 
 
 
 
 
 
 
Other CU Programs
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Add to Main CU Calendar?
 
 
In Person Options
Zoom Webinar Options
Registration
 
 
Attendee Permissions
 
 
 
 
Meeting Recording
 
 
 
Zoom Meeting Options
Registration
 
 
Only accept registrations from CU addresses
 
 
Attendee Permissions
 
 
 
Meeting Recording