MyISSS Departmental Services Portal

Portal Guides

• Logging Into the MyISSS Departmental Services Portal
• Updating Your Contact Information (Department Administrators)
• Completing E-Forms (General Overview)
  • Includes Accessing e-forms, Saving drafts, Submitting E-forms, Monitoring e-form submission status, Troubleshooting issues
• Canceling a Request

Adding a Position/POI in HCM

• Data Entry Resources
  • Scholar: Prospective J-1 Exchange Visitor Intake Form (optional, departments may develop their own forms and processes)
  • Department: Prospective J-1 Exchange Visitor Program Worksheet- Scholar (optional, departments may develop their own forms and processes)
  • Department: Prospective J-1 Exchange Visitor Program Worksheet- Student Intern (optional, departments may develop their own forms and processes)
• HCM Resources
  • Updating a Position in HCM  (guide)
  • Create a Position in HCM (guide)
  • Hiring an Employee in HCM (multiple guides)
  • Person of Interest (POI) HCM Transactions (multiple guides)
  • Completing the HR Service Center (HRSC) Person of Interest (POI) Form (guide)
  • HR Service Center POI webpage

• Process Resource
  • Creating a MyISSS Profile for a Prospective Exchange Visitor- Add New Person

DS-2019 Request (J-1 Exchange Visitor Scholar)

• DS-2019 Request Process Resources
  • DS-2019 Request E-Form Overview
  • Initial DS-2019 Request Timeline-Scholar
  • DS-2019 Request Checklist-Scholar
  • Canceling a DS-2019 Request
• Exchange Vistior Program Host Templates
  • Exchange Visitor Program Summary Template (Print on Department Letterhead)
  • Department Invitation Letter templates
    • Exchange Visitor Program (eligible for benefits) Invitation Letter (Print on Department Letterhead)
    • Exchange Visitor Program (NOT eligible for benefits) Invitation Letter (Print on Department Letterhead)
• Data Entry Resource
  • DS-2019 Request: Exchange Visitor Program Details-Scholar (optional, departments may develop their own forms and processes)

DS-2019 Request (J-1 Exchange Visitor Student Intern)

• DS-2019 Request Process Resources
  • Initial DS-2019 Request Timeline-Scholar
  • DS-2019 Request Checklist- Student Intern
  • Canceling a DS-2019 Request
• Exchange Vistior Program Host Templates
  • Exchange Visitor Program Summary Template (Print on Department Letterhead)
  • Department Invitation Letter templates
    • Exchange Visitor Program (eligible for benefits) Invitation Letter (Print on Department Letterhead)
    • Exchange Visitor Program (NOT eligible for benefits) Invitation Letter (Print on Department Letterhead)
• Data Entry Resource
  • DS-2019 Request: Exchange Visitor Program Details-Student Intern (optional, departments may develop their own forms and processes)
  • Student Intern Training Internship Placement Plan (T/IPP) Details (optional, departments may develop their own forms and processes)

Extending a Position/POI in HCM

• Departments that are HRSC-supported
  • Submit a request to HRSC to update the appointment end date update.
    • Provide the scholar's first and last name, employee ID, POI confirmation, new appointment end date, sponsoring department, and sponsor's position number.
• Departments that are not HRSC-supported
  • Update the end date in HCM utilizing the ‘Maintain Person of Interest’ page.
    • Contact the HRSC with questions or for assistance.
• HCM Record Extension Resources
  • Updating a Position
  • Maintaining a POI Relationship
  • Entering Job Changes
  • Extending the Planned Exit Date

DS-2019 Extension Request (J-1 Exchange Visitor Scholar)

• DS-2019 Extension Process Resource
  • DS-2019 Extension Checklist-Scholar
• Data Entry Resource
  • DS-2019 Extension: Exchange Visitor Program Details- Scholar (optional, departments may choose to develop their own forms and processes)

View Portal Overview & DS-2019 Request Training Video

Videos

Departmental Services Overview

Updating Your Contact Information

Adding a New Person/Scholar

DS-2019 Request Overview