The term Subagreements refers to either a Subaward or a Subcontract. Subagreements may be issued to collaborators outside the realm of the University, both nationally and internationally, in order to further specific research goals.
The Subcontracts Team partners with University and outside collaborator staff members to ensure appropriate documentation is in place. We strive to provide the highest caliber of professionalism and to serve as an effective representative for the research enterprise at the University and beyond.
Lifecycle of an Outgoing Subaward
Including an outgoing sub on your proposal
Prime award received with outgoing sub(s)
After an award is received, the Grant or Contract Officer negotiates and processes the prime award and sets up the sub accounts in the database.
The Grant or Contract Officer then routes the award to CCO.
Subcontract Officer receives new outgoing sub
After the Prime award is fully set up by CCO the Subcontracts team receives notification.
The Subcontract Officer reviews sub paperwork and works with the PI, Department Administrators, and the Subrecipient to obtain any additional required documentation.
The Subcontract Officer during this phase also:
- Completes Cost/Price Analysis, Checklist, and Risk Analysis
- Drafts Subagreement along with flowdowns from the Prime Award
- Negotiates agreement with the Subrecipient
Signed subagreement received from subrecipient
- The Subcontract Officer approves CU Marketplace requisition and creates a Purchase Order
- The fully executed agreement and Purchase Order will be automatically be sent to the subrecipient and department administrator
- Subrecipient can begin invoicing
Modification received to prime award with outgoing sub(s)
The Grant or Contract Officer negotiates and processes the mod and routes to CCO. Once fully set up by CCO the Subcontract Officer is notified.
Modification routed to Subcontract Officer
The Subcontract Officer logs modification and reviews sub paperwork and works with PI, Department Administrators, and the Subrecipient to obtain all missing documentation.
Once all documentation has been obtained a sub modification is written and sent to the sub. The purchase order is updated with the new information once the sub modification is fully signed.
Types of Modifications
Closeout of Sub
The Subcontracts team handles the closeout of all Subagreements. Looking to close out a subrecipient before the end of the period of performance? Watch Removing Funds from a Subrecipient Video Tutorial for next steps.