Travel

All travel by RES employees must be approved by the Deputy Director and/or Executive Director before any travel arrangements are made.

You will need to obtain a travel card and you should start this process as soon as possible.
Once you fill out the application for a travel card, please route to Rebecca Fell for approval in DocuSign.
Follow the steps on the bottom of the form to submit.
Your travel card should be used for registration fees, hotel, parking, and transportation.

Airfare and rental cars should be reserved through Concur or Christopherson Business Travel (CBT). Have your SpeedType available when you are booking.
Lodging should be booked through Concur or Christopherson Business Travel (CBT). If you are attending a conference, follow conference instructions for hotel rates and bookings.
Someone else booking for you? Identify that individual as your travel arranger.

Use per diem for your meals. DO NOT use your travel card to pay for your meals.
Pay for personal expenses with personal funds.
Keep itemized receipts for all official function meals.
Alcohol is not a reimbursable expense.
Keep itemized receipts for other charges if over $75.
e-Receipt is available for some lodging and rental car bookings through Concur. Paper receipts are not required if the vendor supplies an e-Receipt.

You will need to create an expense report.
Remember to create an itinerary at the beginning of the report.
Claim your per diem in the itinerary part of the expense report.
DO NOT claim meals that have been provided by the conference.
If you miss a meal that was provided as part of the conference registration you will not be compensated. We cannot pay twice for a meal.
Double check your approval flow and allocate your expenses to our SpeedType. If you do not know our SpeedType, please contact Daniel Greenberg for this information.

Search