Non-Employee Travel Form

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  Itemized Receipt Requirements

  PSC Procedural Statement for Travel

  International AP Payment Matrix

The Travel Card can be used to cover individual non-employee travel expenses unless those expenses are related to a Scope of Work (SOW) agreement with an independent contractor. In such cases, travel costs must be included in invoice.

Airfare for non-employees can be booked either online in the Concur travel and expense system or through a travel agent with Christopherson Business Travel (CBT). Airfare can also be purchased by a non-employee with a personal credit card and be reimbursed using this form.

Indicates required field
Choose your Department/Org # (in 1 of the 3 drop downs)
Is the payee a U.S. citizen?
 
 
If International Payee, Please attach the required additional documents here. (See blue button above)
One file only.
36 MB limit.
Allowed types: gif, jpg, jpeg, png, txt, rtf, html, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods, xml.
Open for Additional Required Documents Upload Fields
One file only.
20 MB limit.
Allowed types: gif, jpg, jpeg, png, txt, rtf, html, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods, xml.
One file only.
20 MB limit.
Allowed types: gif, jpg, jpeg, png, txt, rtf, html, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods, xml.
Have purchases been made with a travel card on behalf of the non-employee?
 
 
Have the travel card receipts for this non-employee been uploaded in Concur?
 
 
Dates Traveled:
Did the non-employee travel to multiple destinations?
 
 
Additional Destination(s)
Do you need additional destinations?
 
 
Business Purpose
For example, colloquium announcement, presentation poster, conference or meeting itinerary.
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, psd, txt, rtf, pdf, doc, docx, ppt, pptx, odp, xls, xlsx, ods, xml.
Expenses
Airfare
$    Includes CBT agent fee.
Purchase through Concur travel expense system or Christopherson Business Travel (CBT)?
 
 
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, txt, rtf, pdf, doc, docx, ppt, pptx, odp, xls, xlsx, ods, xml.
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, txt, rtf, pdf, doc, docx, ppt, pptx, odp, xls, xlsx, ods, xml.
Airfare previously purchased through the Concur expense system or CBT needs to be included in this report.
Ground Transportation
$ 
Travel card used for purchase?
 
 
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, txt, rtf, pdf, doc, docx, ppt, pptx, odp, xls, xlsx, ods, xml.
Lodging
$ 
Travel card used for purchase?
 
 
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, txt, rtf, pdf, doc, docx, ppt, pptx, odp, xls, xlsx, ods, xml.
Mileage - Personal vehicle only
Do you have multiple locations?
 
 
Is mileage round-trip or one-way?
 
 
2024 Standard Reimbursable Rate - $0.60/mile
$ 
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, txt, rtf, pdf, doc, docx, ppt, pptx, odp, xls, xlsx, ods, xml.

Actual miles driven will be calculated in Concur using the mileage calculator.

Parking
$ 
Travel card used for purchase?
 
 
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, txt, rtf, pdf, doc, docx, ppt, pptx, odp, xls, xlsx, ods, xml.
Other
$ 
Travel card used for purchase?
 
 
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, txt, rtf, pdf, doc, docx, ppt, pptx, odp, xls, xlsx, ods, xml.
Other
$ 
Travel card used for purchase?
 
 
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods, xml, zip.
Other
$ 
Travel card used for purchase?
 
 
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, txt, rtf, pdf, doc, docx, ppt, pptx, odp, xls, xlsx, ods, xml.
Other
$ 
Travel card used for purchase?
 
 
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, txt, rtf, pdf, doc, docx, ppt, pptx, odp, xls, xlsx, ods, xml.
Other
$ 
Travel card used for purchase?
 
 
One file only.
20 MB limit.
Allowed types: bmp, eps, tif, pict, txt, rtf, pdf, doc, docx, ppt, pptx, odp, xls, xlsx, ods, xml.
Per Diem
Select one of the following:
 
 
 
Were any meals provided to the non-employee through official functions, hotel, or conference?
 
 
Did this trip include personal travel?
 
 
Report totals
$ 
Total expenses for this trip (not including per diem)
$ 
$ 
Should we limit the reimbursement amount to the individual?
 
 
$ 
$ 
Do you need to split the total expense amount to more than one speedtype?
 
 
Speedtype 2
$ 
$ 
Do you need more additional speedtype/amount fields?
 
 
Speedtype 3
$ 
$ 
Do you need more additional speedtype/amount fields?
 
 
Speedtype 4
$ 
$ 
Do you need more additional speedtype/amount fields?
 
 
Speedtype 5
$ 
$ 
Do you need more additional speedtype/amount fields?
 
 
Speedtype 6
$ 
$ 
Do you need more additional speedtype/amount fields?
 
 
Email Confirmation
Would you like an emailed copy of this form sent to you?