We are excited to announce enhancements to part of the CU Boulder Jobs platform! Our goal in supporting this system is to evolve and enhance the application to satisfy the complex and diverse needs of our campus. Engaging with our users has been crucial to our success in reaching this goal.
One such area of the system we’ve been working to improve as a result of feedback received is the experience in the Search Committee Portal for faculty and research faculty positions. We are excited to share recent enhancements in advancing and dispositioning applicants. These updates were designed to make your portal experience more intuitive and efficient.
Thank you for your continued partnership as we work to enhance the system. Please contact your Talent Acquisition Recruitment Coordinator directly or recruiting@colorado.edu for assistance if you have any questions regarding the updates.
Bulk Updating:
The Search Chair and Faculty Liaisons can now update the workflow step of up to 50 applicants in the same step to a new step simultaneously by selecting ‘Select All Applicants on Current Page’. Applicants can still be updated individually using the checkboxes to the left of the applicant name, or you can contact your Recruitment Coordinator for assistance.
Easier Advance and Disposition Interface:
The interface for advancing or dispositioning applicants is now improved. After selecting an applicant or group of applicants, choose from the ‘Advance Candidates’ or ‘Not Selected’ dropdowns to make updates. As you update applicants, remember that automated emails will never be sent.
Applicant Workflow Improvements:
Portal users given the role of ‘Search Chair’ or ‘Faculty Liaison’ by the initiator of a job can update applicants using predefined workflow steps. Progressing candidates through a workflow accurately is critical for our campus Affirmative Action, Diversity and Inclusion efforts, and to ensure quality candidate care for all of our applicants. Most workflow steps only track the progression of candidates according to your department’s processes. However, some steps also indicate to the assigned campus Recruitment Coordinator to trigger specific actions. Outlined below are the steps that trigger actions from the Recruitment Coordinator. Your Recruitment Coordinator will contact you if additional information is needed to complete these steps.
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Selected for HireVue Interview: This step will notify the coordinator to set up a HireVue interview.
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Selected for SkillSurvey: This step will notify the coordinator to set up a SkillSurvey reference check for the designated applicants.
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Initiate Letters of Recommendation: This step will notify the coordinator to kick off the system's confidential letters of recommendation process.
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Offer Accepted (not pictured): This step will notify the coordinator to start the background check for an applicant.
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Note that the ‘Recommended for Hire’ step does not have any specific action. It is there for you to track the progress of your applicant. If an offer is accepted, the background check will be initiated when an applicant is moved to ‘Offer Accepted’.
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Save Button:
When updating applicants, Search Chairs and Faculty Liaisons are now presented with a ‘Save Changes’ confirmation button. Previously, updates were made immediately upon the selection of a new step. Now, applicants are updated after the ‘Save Changes’ button has been selected. This will help avoid accidental changes to a candidate’s status. Navigating away from the page without selecting ‘Save Changes" will cause changes on the page to be lost.
Granular Applicant Tracking:
The Search Committee Portal job dashboard now provides more granular tracking of applicant statuses. Previously, applicants were aggregated based on related workflow steps. Now, applicants are grouped in a dashboard bucket with other applicants in the same workflow step for easier visibility. This change applies to all portal users, whether viewing the regular search committee member dashboard or the Search Chair/Faculty Liaison ‘Manage Job’ dashboard.